Forwarding Microsoft 365 Email












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            For students and staff


            Every student and staff member at Charles University has a university email address set up
            365 in the format personalnumber@cuni.cz (in the so-called central-university tenant). You

            important messages, invitations to collaborate on documents, or invitations to videoconfer
            via this address. However, you might not notice these messages if your primary work or stu
            faculty) email inbox is located elsewhere.


            Some faculties and other departments operate their own M365 environment (their own tenants

            of these, we recommend forwarding your whole-university email to your main, frequently use
            This way, you will have all messages in one place and will not miss any important informat


            Important: For data protection reasons, staff are not permitted to forward this or any oth
            non-university or non-faculty addresses. If you already have such a forwarding set up (e.g
            email address), you must disable it as soon as possible. See Instruction No. 3 – Use of Pr

            Addresses (CZ) [ URL "https://cuni.cz/UK-9142.html"] for details.




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            * How do I know if this applies to me?

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            Sign in to your whole-university cloud mailbox in Microsoft 365 and check whether it conta
            your usual email correspondence. If it does, then this information does not concern you, a

            need to set up any forwarding. If not, you should configure forwarding.




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            * How do I sign in to Microsoft 365 email?

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            1.Go to https://outlook.office.com/ [ URL "https://outlook.office.com/"] .


              Important: Pay attention to which account you are signing in with. If your web browser r
              faculty email login, it may log you in automatically and will not prompt you for your us
              In that case, you can use an anonymous or InPrivate/Incognito window by pressing Ctrl+Sh

              going to https://outlook.office.com. This should prompt you to enter your account detail
            2.In the login field, enter your personalnumber@cuni.cz
              (for example, 12345678@cuni.cz) and click Next.



            3.Next, enter your CAS login details and click Sign in:



              Tip: If you do not know your CAS login details, follow the instructions at https://ldapu

              [ URL "https://ldapuser.cuni.cz/"] .

            4.If you are using a personal device in your own password-protected user profile, and you 

              different Microsoft 365 account, you can click Yes in the next window.

              Important:

              If you are working on a device shared by several people, e.g. a public or family compute
              click No.








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            * How do I set up forwarding?
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            1.In the top-right corner of the website, click the Settings (cog) icon.



            2.Type the beginning of the word “Forwarding” into the search box and select the Forwardin

              appears.



            3.In the window that opens, tick Enable forwarding and enter the main email address to whi
              messages forwarded. Again, staff members are asked not to enter personal addresses or ad
              organisations.


              Important: Make sure the Keep a copy of forwarded messages box is ticked. This ensures, 
              that Teams meetings to which you are invited will appear in your cloud calendar, and oth

              will continue to work properly.



              Finally, scroll to the very bottom of the window and click Save.